Online board meetings are becoming more common in the non-profit sector. As more boards adopt video meetings, the frequency of these meetings is growing. Some believe that face-to-face meetings are more beneficial. However, it’s crucial to know how to use virtual technology to aid in productive discussion and decision-making.
1. Utilize a board-meeting tool that is simple to use.
There are a variety of online video conferencing platforms which include both low-cost and free options to host your virtual board meeting. The important thing is to select one that works for everyone on your board. If your board is comprised of members spread across the country or even around the world You should offer screen sharing to give the most enjoyable experience. If your board has a limited budget, you may want to look at phone conference options that only offer audio for those who don’t have video capabilities.
2. Begin the meeting with an organized agenda.
A more concise agenda can help your meeting run smoothly and prevent it from becoming too long. It forces you to cover only the most important issues and gives everyone a chance to speak.
3. Plan the meeting at a time that is suitable for everyone.
You’ll need to think about the location of your board members as well as the time they will be able to attend the meeting. Also, you should take into consideration any other factors that may hinder their participation such https://justboardroom.com/board-meeting-preparation-checklist/ as early mornings or late night hours, busy commutes and common breaks.