The board meeting is a crucial occasion for your business to gain insight from the experience and perspectives that Important People on your board bring to the table. If you allow them to be occupied with reading reports, filling out formalities, and discussing procedural issues the board will leave the meeting with less than it could have.
The most effective board meetings are those that are productive and include specific actions. Use these suggestions to improve the effectiveness of your meetings.
Make sure you know your board members’ schedules prior to your meeting. Start by using a tool like Doodle to locate common open dates on your board member’s calendars. Once you’ve located the most convenient time, talk to those who manage their own schedules directly and ask to confirm their availability.
Begin the meeting with an overview of the agenda and the key inputs sought. It is likely to include a recapping of highlights from the calls prior to the meeting and the board’s package.
Give your committee heads and department heads time and space to present important reports and updates. This will keep the board informed and current. Keep in mind that the board could need to revisit or discuss issues that weren’t addressed at the last meeting. It is a good idea to assign a point person within your team to ensure these items are followed up following the https://boardroomapp.org/5-tactics-that-will-make-your-executive-board-highly-effective-during-the-meeting/ meeting. The board should also decide on any necessary next steps. This should be clearly recorded in the minutes, with an end date and expectations for each item.